The Overlook 2022 annual meeting was held at the Westerville Public Library meeting room on April 10, 2022.
Agenda for the meeting was:
- Review annual budget (2021 actual and 2022 projected)
- Voting on raising the annual dues from $150 to $165
- Election of new board members
- Announcement of new web site.
- Other topics of interest to residents.
Attendance was strong compared to recent years, with 21 of 90 households represented.
Michele Johnson (treasurer) discussed the budget, and discussed the current and projected price increases for services due to overall inflation in the economy. An unknown item is the cost of maintenance for the brick walls and the door of the gate house at the entrance. There is deterioration in the masonry, and the structures would benefit from tuck pointing and other repair. The board has made attempts in the past to find a contractor willing to take on the project, without success. We will make another go at finding a contractor that is willing to bid. Recommendations of potential contractors from residents would be appreciated.
We had discussion about some dissatisfaction in the amount of weeds in the front beds last year. The board will work with our landscaper about application of pre-emergent weed prevention and about possible increased weeding if needed.
We will continue the budgeted $500 for the social committee (headed by Danielle Whitehead).
Due to the general increase in inflation, and due to anticipated costs for masonry repair, the board recommended an increase in annual dues from $150, to $165. This increase passed with a vote of 14 for, 7 against.
A new item is the rollout of a new website for The Overlook HOA. We have registered the URL http://westervilleoverlook.com for the neighborhood, and have a contracted with a provider for the web hosting of a basic site. Our goal for the site is to keep things simple. It will provide a location for announcements of activities such as board meetings and social meetings. Will host our HOA bylaws and deed restriction documents, and will provide contract information for the current HOA board. The site is based on the popular WordPress software, and volunteers are welcome to contact Andy Welter if they are interested in assisting with development of the site. ( email secretary@westervilleoverlook.com)
Another new item is the optional use of the Zelle electronic payment app for payment of annual dues. If you are interested in this option, please email treasurer@westervilleoverlook.com and secretary@westervilleoverlook.com and we can work together to handle payment this way. Conventional paper checks are of course still allowed.
Due to COVID related cancelations of the past 2 annual meetings, all current board members have been in place for longer than their elected terms, and all board positions are up for re-election. In addition, Michele and her family are moving from the Overlook, which will result in her resigning her duties as treasurer. Of the existing board members, Frank Deutchki, Cirous Haghnazari, and Andy Welter volunteered to serve another term, and Richard Smith, and Audrey Crone (both previous board members) volunteered to serve again. Candidates were unanimously approved by voice vote.
To contact all board members, you may email board@westervilleoverlook.com . In addition, further contact information will be added to http://westervilleoverlook.com as we add content to the website in the near future.